Cash Handling and Banking Statement

1. As far as possible, do not pay expenses on your own account, ask the Treasurer to pay by bank transfer or from the cash on hand, particularly for those expenses in excess of ten pounds.

2. A Receipt is required for all expense transactions:  the receipt should clearly state that the expense is being incurred by ‘WANA’ not by an individual. When a purchase is made via an online order ‘WANA’ can be entered as the Company Name on the order.

3. For specific events an Event Manager will be nominated and allocated an expense budget for the event: other participants in the event will then check with the Event Manager before committing to any expenditure for the event.

4. The expense refund will be made once the Invoice or Payment Receipt stating the goods and the payment total is produced.  Refunds will be made in cash as standard, to minimise banking costs.

5. A simple Cash Receipt book records all cash payments and receipts and will reconcile to the cash on hand at all times.

6. The bank account can never be overdrawn.  We use a simple accounting package linked to the Bank account, which allows us to analyse and report on all bank and cash transactions.

7. The accounting package records known future transactions, so if any commitments to future expense or income are made please inform the Treasurer immediately so that the cash flow forecasting can be kept up to date.

8. We maintain a list of authorised signatories for the Bank account.  Payments require authorisation by two signatories, so we will maintain at least two and not more than four signatories.